Booster Club Bylaws
Section 1.1 This organization shall be known hereafter as the Cedar Ridge Athletics Football Booster Club or the “Football Booster Club”. This Football Booster Club shall be a non-profit organization as described in Section 501c (3) and exempt from taxation under Section 501(a) of the Internal Revenue Code or corresponding section of any future federal tax code. This Football Booster Club shall comply with the Round Rock Independent School District (RRISD) policies, University Interscholastic League (UIL) regulations, and Federal and Texas State laws for booster clubs.
purpose and dissolution
Section 2.1 The purpose of this organization shall be to provide encouragement and support to the Cedar Ridge Football Athletics program, to help maintain, improve or expand Cedar Ridge Football Athletics program or facilities, and to promote positive interaction between the Football Booster Club, school officials, coaching staff, student body, and the community. This organization will also encourage and promote school spirit and sponsor fundraising activities to provide additional funds for the Cedar Ridge Football Athletics program.
Section 2.2 In the event of a conflict of objectives that occurs between the Executive Committee (refer to Article IV Section 4.1) and the Sponsor (refer to Article IV Section 4.2), and if such conflict cannot be resolved within thirty (30) days, the Football Booster Club may be dissolved by 2/3 vote of the Executive Committee and majority vote of the membership. Additionally, the Football Booster Club may be dissolved by a 2/3 vote of the Executive Committee and a majority vote of the membership present at a meeting specially called for this purpose.
Upon dissolution of the Football Booster Club, the Executive Committee shall, after paying or making provisions for payment of all liabilities of the organization, dispose of all the assets of the organization in accordance with the laws governing non-profit organizations. Any assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the organization is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes notwithstanding any other provision.
Section 3.1 Membership in the Football Booster Club shall be opened to all parents of students attending Cedar Ridge High School, faculty, coaches, and staff of Cedar Ridge High School who desire to support Cedar Ridge Football Athletics program. Community members, extended family, businesses, and parents of students attending feeder schools (elementary and middle school) for Cedar Ridge High School who desire to support the Football Booster Club may also become a member of the Football Booster club. Any membership into Football Booster Club will be based on the membership levels previously established by the Executive Committee and Sponsor, which shall not be changed or altered without being submitted to the Executive Committee for review and approval.
Section 4.1 The governing body of the Football Booster Club shall consist of a President, a Vice President of Fundraising, a Vice President of Publicity, a Vice President of Special Projects, a Secretary, and a Treasurer. The officers will make up the Executive Committee. The President, 3 Vice Presidents, Secretary, and Treasurer are officers elected by the general membership and have voting privileges.
Section 4.2 The Sponsor shall be the Cedar Ridge Varsity Football Coach. The Sponsor will be a non-voting member of the Executive Committee. The Sponsor may designate an alternate to attend the meetings in his/her absence, and this alternate, who must be a faculty member or Administrator of Cedar Ridge High School, will satisfy the requirement that the Sponsor be present at all meetings.
Section 4.3 Election for new officers will be held at the general membership meeting in March. Members who are interested in becoming an officer of the Football Booster Club must meet the following eligibility requirements:
- Be a parent or guardian of a current or incoming Cedar Ridge football player, who is or plan to be involved in the Cedar Ridge Football Athletics program.
- Be an active member of the Football Booster Club, who is in good standing and actively participates in activities supported by the Football Booster Club.
- Be willing to serve and abide by the Football Booster Club bylaws if elected
Elections shall be by majority vote of paid members or shall be by ballot if more than one person is nominated. A Nominating Committee shall be formed by the President and composed of an odd number of members (at least three) and shall meet in February to nominate a slate of eligible officers to be presented the March general membership meeting.
Any person elected to an office may not serve for more than two consecutive terms in that office. A member can hold only one office per term.
In the event any elected officer is required to move from the area and/or resign from office, his or her place shall be filled with the Executive Committee nominating and electing from the membership a replacement for the remainder of the unfulfilled term.
Duties of Elected Officers
A. PRESIDENT The president shall preside at all Football Booster Club Meetings, manage membership activities, work with all Vice Presidents and committee leads, and maintain a line of communication with the Sponsor. The President shall oversee the function of the Football Booster Club. At all meetings of the membership and Executive Committee, the President of the Football Booster Club shall preside. The President may designate an alternate to attend and preside over the meetings in his/her absence, and this alternate, who can be one of the Vice-Presidents or other officer of the Football Booster Club shall preside to satisfy the requirement that the President be present at all meetings. In this instance, the President shall notify, if applicable, the Executive Committee of his/her absence a week prior to the scheduled meeting.
B. VICE PRESIDENT OF FUNDRAISING The Vice-President of Fundraising shall assist the President as required and be responsible for all Football Booster Club activities related to the following committees, but not limited to, Fundraising, Merchandise, Sponsorship, and Game Day program/brochure.
C. VICE PRESIDENT OF PUBLICITY The Vice President of Publicity shall assist the President as required and be responsible for all Football Booster Club activities related to publicity including, but not limited to, Game Day Activities, Media Relations, Philanthropic Involvement, Elementary and Intermediate School Involvement, and coordinating with the Webmaster on updates/information to be posted on the Football Booster Club website.
D. VICE PRESIDENT OF SPECIAL PROJECTS The Vice President of Special Projects shall assist the President as required and be responsible for Special Projects including, but not limited to, the Team Meals, Raid the Ridge, Raider Spirit (locker room decorations), Coaches Breakfast, Varsity Team Dinners, and Varsity Banquet.
E. SECRETARY The Secretary shall record the minutes of all Football Booster Club membership and Executive Committee meetings. The Secretary shall present minutes of the previous Football Booster Club meeting for approval, ensure notification of non-school related members, circulate rosters, and will be responsible for maintaining all non-financial documents for the Football Booster Club including the U.I.L. Guidelines for Boys Sports and Cedar Ridge Athletics Football Booster Club bylaws. The Secretary shall also assist the President with membership activities. The Secretary shall provide meeting minutes to the Cedar Ridge Athletics Football Booster Club webmaster to be posted, after approved, on the website.
F. TREASURER The Treasurer shall have custody of all monies in the Football Booster Club’s general operating fund and will sign all of the Football Booster Club checks in addition to the President or one of the Vice-Presidents appointed as a signer on the account. The Treasurer shall present a financial report at each meeting, supervise the collection of all monies due, and present a full written financial report upon the completion of the Fiscal Year (See Article VII) for an independent audit.
Section 6.1 General membership meetings shall be held on a monthly basis during the school year and summer, subject to Executive Committee and Sponsor availability, unless otherwise notified through email and website communication. The Executive Committee shall determine the dates for the monthly general membership meetings prior to the first official membership meeting and present to membership for the current school year to be held at Cedar Ridge High School Athletic Wing or another designated location.
Special meetings may be called by the President or the majority of the members on the Executive Committee. At least four (4) Executive Committee officers must be in attendance and the membership must be notified 72 hours in advance. No meeting will be deemed official without the Sponsor, or the alternate as named by the Sponsor, present.
Ten members shall constitute a quorum for the transaction of business in any meeting of the general membership, which will include one half of the Executive Committee members eligible to vote and seven (7) eligible voting members. For voting purposes, approval will be defined as a simple majority vote of the active, voting members present at any general meeting.
Notice of Football Booster Club meetings shall be posted on the Cedar Ridge Athletics Football Booster Club website, or via the membership email list, or by mail when needed.
Section 6.2 An Executive Committee meeting with Sponsor shall be held as determined by the Executive Committee. At least one Executive Meeting will be held following the election of new officers, and one prior to the beginning of the new school year.
- Finances belonging to the Football Booster Club will be deposited into a checking account established through a local bank.
- Withdrawals from the Football Booster Club account will require two signatures from any two elected officers listed on the signature card at the bank.
- Only expenditures identified in the approved budget of the Football Booster Club will be permitted. The budget may be amended at any general meeting.
- The Football Booster Club’s fiscal year begins August 1 and ends July 31. The current Treasurer will be responsible for closing the previous CRAFBC Fiscal Year books along with providing information and updates to the newly elected Treasurer for the upcoming school year.
- At the end of the Football Booster Club’s fiscal year, an independent audit must be performed and the report given to the Executive Committee in a timely fashion.
- The audit is to be performed by an audit committee appointed by the President and consisting of at least two people. Members with signature authority on the financial account cannot serve on the audit committee.
Section 8.1 The rules contained in the current edition of “Robert’s Rules of Order” shall govern the Football Booster Club in all cases to which they are applicable. In the event of inconsistencies between those rules and these Bylaws or other special rules of order adopted by the Football Booster Club, the Bylaws and rules shall supersede “Robert’s Rules of Order”.
Section 9.1 The Executive Committee may amend these Bylaws at any time by presenting to a regularly scheduled general membership meeting at which there is a quorum. The amended Bylaws must be passed by a two-thirds majority of those attending the regularly scheduled general membership meeting. These amendments must be read at a general membership meeting, discussed, and voted on at the same meeting, provided that a 72 hour or more notice of the proposal amendment(s) was given prior to the meeting. To be adopted, any amendments approved by the general membership must then be approved by both the Sponsor and the Principal.
THESE BYLAWS ARE A ROUGH DRAFT WERE READ, NOT YET APPROVED AND YET TO BE ADOPTED BY THE BOARD OF DIRECTORS OF THE CEDAR RIDGE ATHLETICS FOOTBALL TEAM ON THE 1ST DAY TBD.
(not yet signed)